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For nonprofit organizations, waivers are necessary for ensuring that everyone involved in an upcoming activity or event—from staff to supporters—walks away with a safe and positive experience.
Despite its precautionary purpose, filling out a waiver does not have to be a dull and tiresome process. With the right strategies, your nonprofit can produce simple and convenient waivers to distribute to event participants. This guide will provide the answers to a few crucial questions on how to make the most of nonprofit waivers, whether you’re creating them for event attendees, volunteers, or staff.
Nearly every type of event or in-person activity has associated risks that a waiver can and should cover. While it might be easy to see how a 5K might lead to a sprained ankle or other liabilities, even something as leisurely as a gala can present its own risks in the form of exposure to illnesses or allergens.
Additionally, beyond simple injury liability, waivers cover other important risks and legal requirements. This can include:
Remember, volunteers will need to sign waivers as well. Regardless of their duties, you’ll still want to cover all of your bases. Moving forward, think of waivers as a standard practice for any participants in your events, activities, or volunteer program.
Nonprofit waivers must be comprehensive and contain the necessary information to fully prepare participants for the event or activity they are about to attend. This ensures that your nonprofit avoids any legal complications related to its waiver. Always include these basic elements:
Furthermore, these fields can collect plenty of important details about your supporters, including their contact and employment information, that can go a long way toward improving your communications—such as email marketing campaigns, personalized appeals, and event promotion.
A well-crafted, comprehensive waiver can not only protect your organization when it hosts events and activities, but it can boost your overall results in the following ways:
Online waivers, when compared to the tedium and disorganization of manual systems, provide added convenience and security to users. However, there are several factors to take into consideration when deciding on a suitable waiver software solution for your nonprofit.
There are quite a few online waiver systems on the market, though not everything will meet your organization’s particular needs. To distinguish effective online waiver software from the rest, keep an eye out for these standout features:
Additionally, some online waiver software solutions even offer mobile kiosk systems that allow your supporters to quickly click through and fill out their waivers on-site. This extra step helps cover your bases and streamline entry for participants who may have forgotten to pre-register and pre-sign.
In the hustle and bustle of planning your events, volunteer programs, and other activities, it can be easy to overlook your waivers. Fortunately, these nonprofit waiver strategies and solutions will put you on the path to success. Aided with the right software, your nonprofit can streamline your waiver process, strengthen data management, and boost communication moving forward.